“How can I clean up my Outlook mailbox” is one of the most asked queries from most of the Outlook users. Basically, If you are using an Outlook email client then after a certain period of time you will reach the limit of your mailbox storage. But due to a lack of knowledge, you do not know how and from where to start to clean up the Outlook mailbox? Then this blog is definitely for users like you.
Outlook Cleanup Tools. Alternatively, you can go to File and Info and click on the Cleanup Tools option next to Mailbox Cleanup and select Archive. Outlook will then let you select which folder you would like to archive and create a.pst file with the content of the selected folder and all of its subfolders. In Outlook 2016, go to the File tab, and click Tools Clean up old items. In Outlook 2010 and Outlook 2013, click File Cleanup Tool Archive In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive. For example, to archive Outlook calendar, select the Calendar folder. Open MS Outlook 2016. Select Inbox and find out duplicated emails. Click Home menu and hit on cleanup option. Select clean Up Conversation from the option of drop down to remove duplicate in PST File. This will delete and move duplicate email message present in the conversation to delete items. Conversation Clean Up feature. The Clean Up command is a quick and effortless way to reduce redundant emails. A “Conversation” in Outlook is essentially an email thread starting from the first email sent out down to the last reply. To later clean up a conversation, right click on the latest message in the thread, right click and choose Clean Up Conversation. To use the default settings click Clean Up. To adjust or view the Clean Up settings, go to the File tab and click Options. Go to the Mail tab and go to the Conversation Clean Up region.
Generally speaking, there are no single methods provided by Microsoft Outlook that help you to clean up the Microsoft mailbox. So, after considering the limitation of Microsoft Outlook we are going to discuss a set of methods that can easily clean up your Outlook mailbox effectively.
In addition, there are also technical benefits of cleaning up your Outlook mailbox, like a clean mailbox has a much faster loading speed, less clutter in your search result, and also gives you better productivity.
Manual Techniques to Clean Up Outlook Mailbox
In this section, we are going to discuss some manual tips and tricks that will easily full fill the query of how can I clean up my Outlook mailbox. But before starting the cleanup process first we need to know how full your mailbox really is. So to get an overview of the total size of your Outlook mailbox follow the mentioned steps
In Outlook 2010 2013 2016
- First, go to the File menu
- Now, go to section Info >> button Cleanup Tool.
- Select Mailbox Cleanup.
In Outlook 2019
- Go to the File option.
- Now, go to section Info>> Tools
Once you know the file size of your mailbox then you have a good overview of how big the folder is and how to start the mailbox cleaning process.
Tip #1 Manage Sent Items.
When you send any emails to someone, then copy of your messages saved in the sent folder. So if you have old sent messages which are no longer need for reference then select all of them and delete them to free up your Outlook mailbox size.
Note: Microsoft Outlook also provides an archive service that lets you save the older messages.
Tip #2 Remove Junk Emails
If you want to clean up your mailbox space, then always clear your junk email folder from Microsoft Outlook. So, to delete items from the junk email folder simply select the junk emails folder option and right-click and select Empty Folder.
Tip #3 Empty the Deleted Items Folder
In Outlook everything you delete is wind up in the deleted item folder. And If you are not removing items from the deleted folder regularly, then it will consume your mailbox space. Always remember to delete your deleted item folder and the process of emptying is the same as the junk folder.
Tip #4 Download Attachment to your Computer
Email attachments are one of the major factors which consume most of the space in your mailbox. So to keep an inbox free of clutter, then start organizing your attachments by saving them to on your computer local folder instead of keeping in them in Outlook.
If you have a large number of attachments saved in your Outlook and you are getting a problem while saving process, then you can try Outlook Attachment Extractor Tool. This tool is a blend of advanced features with a straightforward user interface that helps both technical and non-technical users to save multiple attachments from Outlook to their local system or folder. Also, the software supports Outlook PST, OST, MSG, and BAK files.
Note: To know the Working Step CLICK HERE
Tip #5 Remove Duplicate Items from the Mailbox
Duplicate items in the mailbox are one of the main culprits that are responsible for filling your mailbox and make it oversized. So, it is important to delete your duplicate items from Outlook. Duplicate item in Outlook creates various problems like slow processing speed, software freezing, and sometimes Not Responding Issue. So it is very important to delete duplicates from the Outlook mailbox and to delete duplicate items from Outlook you can use the Microsoft inbuilt option that is known as the Clean Up tool. By deleting duplicates from your mailbox can reduce the size of the mailbox by approx. 35%.
We said above duplicate items are the main culprits in increasing the size of a mailbox or also we suggest a Microsoft Outlook inbuilt utility to delete duplicates. But Clean Up utility is not guaranteed you that it will remove all the duplicates from your Outlook mailbox. So, if you want a surety while removing duplicates from Outlook, try an automated solution i.e., Outlook Duplicate Items Remover.
This tool is a combination of advanced features and an easy user interface that helps both technical and non-technical users. The software is capable to remove duplicates from Outlook items such as email, contacts, calendars, tasks, journals, and notes and support Outlook PST, OST and BAK files.
Conclusion
As we said above how can I clean up my Outlook mailbox is one the most asked and searched queries from Outlook users. Because an oversize mailbox can affect your Outlook application and data various manners like in some cases you may encounter data corruption or program freezing issue and these issues will definitely affect your workflow. So, it is very important to clean up your Outlook mailbox from time to time to improve your workflow or your application productivity. Therefore, in this article, we have discussed some tips that will surely help you in order to clean up your mailbox in Microsoft Outlook.
If you are getting a message of an oversized PST file and you want to reduce the size of the PST file by cleaning up the junk file? But while trying to clean up the junk like duplicate emails, contacts, attachments, and other stuffs using Outlook Cleanup you will notice an error that Outlook Cleanup Tool not working.
Now, if you in such kind of situation and want to know the solution, then you are on the right page. Here in this write-up, we are going to discuss the reason why users facing this issue and how to use Outlook Cleanup Tool in the right way. Also in addition we also learn about the automated way to delete duplicate or junk files from Outlook. So with further ado let’s jump into the blog!
Reasons Behind Outlook Cleanup Tool Not Working
Will if we talk about the reasons, then there is several and in this section, we will cover some of the major ones
- Outdated Outlook Application- Sometimes outdated Outlook is the main culprit that causes this issue.
- Wrong Microsoft Office Configuration – While installation of Microsoft Office is something get wrong, then you will notice this Outlook Cleanup tool not working issue.
- Wrong Working Steps – Sometimes users tried the wrong steps and due to that they are not able to use the Outlook Cleanup tool in the right way.
Method to Fix the Issue of Outlook Cleanup Tool Not Working
#Fix 1: Update MS Outlook
Perhaps there is a flaw in that version of MS Outlook that causes Outlook to crash. So, to address this issue, you may upgrade the out-of-date Outlook version, and the instructions below outline the procedure in full.
1. To initiate the process first open and start Outlook.
2. Now, select the File menu item.
3. Then, on the left-hand side panel, select the Office account.
4. Then, next to the Office updates, click on the Update choices button.
5. To update the Outlook software, click the Update Now option.
# Fix 2: Reinstall MS Office Program
If you are still encountering the 0xc0000142 problem in Outlook after restoring the system to an earlier date, you must restore your MS Office software. To do so, simply follow the instructions below:
1. To begin, go to your Windows machines Control Panel.
2. Now, choose Programs, followed by Programs and Features.
3. Look for Microsoft Office in the list.
4. Then, right-click and choose the Change option.
5. Now, choose the Online Repair option and click Continue, then follow the on-screen instructions.
6. When the repair is complete, restart your computer and launch Outlook.
#Fix 3: Right Way to Use Outlook Cleanup Tool
As we said earlier that sometimes users follow the wrong steps in order to clean the jukn or duplicate file from the Outlook PST file. Now, we all know that it is an in-built feature of Microsoft Outlook to keep the Outlook PST file clean. Moreover, here in this section, we are going to discuss the right way to use the Cleanup utility. Follow the steps below to begin the cleanup process:
1. Sign in to your account in Microsoft Outlook.
2. Select the folder containing identical emails.
3. Click on the Home menu and then click Clean Up Option. You will find three options:
4. Clean Up Conversation
5. Clean Up Folder
6. Clean Up Folder and Subfolder
7. If you right-click on a deleted item and then click on the empty folder, the emails will be permanently erased.
Additional Solution
After attempting all the above techniques if you are still facing the Outlook Cleanup tool not working issue, then an alternate technique to clean up the junk or duplicate items from Outlook and maybe it is the best option for you. SysTools Outlook Duplicate Remover is a powerful tool for removing duplicate from Outlook.
In addition, this application eliminates duplicate emails, contacts, calendars, journals, and notes from Outlook OST/PST/BAK files in bulk with no data loss.
Now, follow the steps below to delete duplicate tasks from Microsoft Outlook.
1. Install and run the software on your local system.
2. Select the Add Files or Add Folder option to add PST/OST/BAK files.
Clean Up Tool For Outlook Online
3. To remove duplicates, pick the Within Folder or Across Folder option.
4. Change the target place to save the result by clicking the Change button >> Open.
5. From the Select filter and duplicate criteria menu, select Outlook Items.
6. Select the Specified duplicate criteria option to select characteristics or fields to eliminate duplicate tasks such as Subject, Start Date, Due Date, and others.
7. Finally, press the next button to begin the process of removing duplicate items from Outlook.
Further Software Amazing Features.
Retain Data Properties- This Outlook duplicate removal application can maintain the folder’s structure and keep the metadata throughout the operation.
Displaying various fields – The tool lets you delete duplicate data items from Outlook account with options like BCC, Subject, Cc, Start Date, Body, and many more.
Various removal options- This duplicate tool removes duplicate Outlook things such as permanently delete, move to the deleted item folder, move to the folder, flag, etc. This removal tool allows removing duplicate items from Outlook.
Also Read: Why Do I Receive Duplicate Emails in Outlook
End Words
Clean Up Tool For Outlook On Mac
Duplicates or junk items in Outlook are particularly difficult to handle since there are several performance problems. And if you are getting Outlook Cleanup tool not working error while removing unwanted files, then it is very frustrating Therefore the above-mentioned essay covers everything feasible in Outlook to resolve Cleanup tool not working issue. In addition, we have also discussed the automated way to deal with Outlook unwanted items.